This policy was last updated on the 25th May 2018.
From time to time, as part of running our business, we collect and use certain personal data about natural persons with whom we have contact, and in particular our members, observers, advisors, suppliers, other third parties with whom we do business and even certain information about members of the general public (we refer to such individuals in this notice as “you” or “your” or “contacts”).
We are required under data protection legislation to notify you of the information contained in this privacy notice.
Scope of this policy
Whose personal data do we process?
We collect and use personal data relating to the following types of individuals:
What type of personal data do we process?
Depending on the natural persons, personal data we may process will generally consist of:
How do we collect personal data we process?
Why do we use your personal data?
How long will we keep your personal data?
The length of time that we may retain your personal data for varies, according to the type of individual whose personal data we have collected, and what this is being used for:
|Type of data subject||Applicable retention period|
|Existing members and observers||For the duration of the contract between us plus 6 years.|
|Our advisors and other third-party suppliers||For the duration of the contract between us and such third parties plus 6 years.|
|Claimants||Until the claim is resolved|
Legal grounds for processing your personal data
Every use that we make of your personal data must meet a legal ground in the list set out by data protection law. The legal grounds which we rely on are as follows:
Where is your personal data stored?
Your rights in relation to your personal data
You have the following rights regarding your information:
|Rights||What does this mean?|
|Right to be informed
|Right to rectification||You are entitled to have your information corrected if it is inaccurate or incomplete.|
|Right to erasure||This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there is no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.|
|Right to restrict processing||You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of natural persons who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.|
|Right to data portability||You have the right to obtain and reuse your personal data in a structured, commonly used and machine-readable format in certain circumstances. In addition, where certain conditions apply, you have the right to have such information transferred directly to a third party.|
|Right to withdraw consent||If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful).|
|Right to object processing||In addition to the above rights, you also have the right to object to certain types of processing, in certain circumstances. In particular, the right to object to the processing of your personal data based on our legitimate interests’ grounds (including processing for direct marketing).|
We will use reasonable endeavours to ensure that your personal data is accurate. In order to assist us with this, you should notify us of any changes to your personal data, by contacting us as set out below.
We are required to employ adequate technical and organisational security measures to protect your personal data from any loss, destruction, damage or unlawful disclosure. However, no transmission of personal data can ever be guaranteed as secure. Consequently, please note that we cannot guarantee the security of any personal data which you transfer to us or which we transfer to you.
Contacting us and making a compliant
If you are not satisfied with our response or you believe our use of your information does not comply with data protection law, you can make a complaint to the UK regulator in relation to data privacy, being the Information Commissioner.
Information Commissioner’s Office
Wycliffe house, Water Lane, Wilmslow, Cheshire, SK9 5A
Secure Chorus Ltd
Trading address: Level39, Office 39.15, One Canada Square, Canary Wharf, London E14 5AB
Registered office: Cannon Place, 78 Cannon Street, London, England, EC4N 6AF